Procedure for self-employed and company partners

BraVeBo B.V. — Procedure for Self-Employed and Company Partners

Version: 1.0

Date: 14 July 2026

1. Purpose

BraVeBo works only with parties that demonstrably maintain quality, safety, reliability, tax compliance and proper documentation. This procedure describes how potential self-employed professionals, companies and foreign undertakings are assessed.

Three-round procedure

• Round 1: Short public partner application and preliminary selection.
• Round 2: Contact, discussion or meeting, rate review and verification.
• Round 3: Final approval, technician account and access to hours registration/PWA.

Submitting an application creates no entitlement to a response, assignment, cooperation, registration or compensation. BraVeBo B.V. independently determines which applicants are contacted.

Become partner

2. Round 1 — short public partner application

The first round takes place exclusively through:

https://www.bravebo.nl/partners/index_en

In round 1 BraVeBo requests, among other things:

• official company and contact details;
• Chamber of Commerce or other registration number and VAT number;
• work and specialisations that can be performed independently;
• experience, capacity and availability;
• normal all-inclusive hourly rate;
• willingness to discuss a project discount for a specific larger assignment;
• VCA details when the applicant will personally work at the location;
• acceptance of purchasing conditions, confidentiality and necessary verification.

No complete document package is required at this stage. BraVeBo may set aside incomplete, contradictory, unreliable or unsuitable applications without further correspondence.

3. Round 2 — contact, discussion and verification

Only selected applicants are contacted for a telephone call, video call or physical meeting. BraVeBo discusses, among other things:

• experience and actual independence in performing the work, including the intended working relationship;
• communication, reliability and safety mentality;
• deployable persons and realistic availability;
• rates and potential project fit;
• client, location and security requirements.

Following a positive discussion, BraVeBo may issue a personal secure dossier link. This link may be used to provide additional information and documents, including:

• a recent Chamber of Commerce extract, no older than three months;
• a business liability insurance schedule or other proof covering technical/fire-protection work;
• a signed BraVeBo Partner & Subcontractor NDA;
• details and VCA information for proposed persons;
• relevant technical certificates;
• a Dutch Certificate of Conduct (VOG), when available or after BraVeBo has confirmed the required screening profile;
• business bank and invoice details required for onboarding.

The personal link is not a user account and provides no access to the BraVeBo backoffice.

4. Round 3 — final onboarding

A partner becomes operational only after BraVeBo has sufficiently completed the applicable checks. Depending on the assignment or location, requirements may include:

• Chamber of Commerce and VAT verification;
• business liability insurance verification;
• signed NDA;
• VCA verification;
• valid VOG;
• identity check against the original document;
• evidence of work and residence rights where applicable;
• client, badge or location approval;
• written confirmation of rates and assignment.

Only persons who actually need to register hours, materials, inspections or completion information receive an individual technician or inspector account after approval through a secure invitation, with two-factor authentication where required for the relevant environment.

5. Work and quality

BraVeBo assesses experience and quality in, among other things:

• fire- and smoke-resistant cable, pipe and combined penetrations;
• linear joints, board/mineral-wool/coating systems, mortar, collars, wraps and sleeves;
• sealing work using silicone, acrylic and graphite sealants and other system-specific sealing products;
• inspection, repair, revision and traceable completion in accordance with EN 1366-3/-4, ISSO/SBR 809 and the Dutch Bbl (Buildings Decree);
• painting, substrate preparation and repair of walls, doors and frames;
• walls, ceilings, insulation works using mineral/glass-wool systems and acoustic systems;
• PVC/vinyl, laminate, carpet tiles, skirting and detail finishing.

Applicants must select only work they can perform fully independently, safely and professionally without continuous supervision, using tested/classified systems and the prescribed materials.

6. Rates and pricing

6.1 Hourly rates — time and materials

• Round 1 requests one normal all-inclusive hourly rate. Where additional technicians are offered, their all-inclusive hourly rate may also be requested.
• A maximum of one different all-inclusive rate is used for evening, night, weekend or public-holiday work; surcharges are not automatically combined or stacked.

6.2 Unit prices and project rates

• Where applicable, BraVeBo requests a unit-price list, for example per linear metre, m², m³ or type of penetration/seal.
• A strict distinction must be maintained between the cost of execution/labour and the supply of materials.

7. Travel, mobility and equipment

7.1 All-inclusive zone — travel time and kilometres

The stated rates are all-inclusive for project locations within 30 km driving distance of BraVeBo B.V., Turfberg 6, 2716 LT Zoetermeer. Within this distance, travel time, kilometres, transport and normal vehicle costs are included.

7.2 Outside the 30 km zone

For locations outside this distance, BraVeBo may agree a fixed travel or mileage allowance for the return journey only in writing and in advance. There is no automatic entitlement to reimbursement of travel time, kilometres, parking, tolls, accommodation or waiting time.

7.3 Special equipment and tools

The use of the partner's own mobile elevating work platform, for which the appropriate IPAF qualification is required, scaffolding, specialist tools or specific PPE beyond the standard equipment must be stated on the price list and approved by BraVeBo in writing in advance.

8. Confidentiality and NDA

The confidentiality obligation applies from the first partner application. Non-public information concerning BraVeBo B.V., clients including ESA/ESTEC, project locations, prices/rates, drawings, photographs, logbooks, systems, access and security may under no circumstances be shared or published without prior written permission.

For selected parties, a separate formal BraVeBo Partner & Subcontractor NDA is mandatory before additional confidential information, location details or system access are provided.

Partner Application Confidentiality Undertaking

BraVeBo Partner & Subcontractor NDA

9. Verification: VOG, identity and tax compliance

9.1 Dutch Certificate of Conduct (VOG)

The applicant confirms that the applicant and every proposed person are willing and able to provide, before deployment, a valid VOG considered suitable by BraVeBo when BraVeBo or the client requires it, for example for critical infrastructure or government sites.

9.2 Identity check and right to work

• An identity document is not uploaded by default in round 1. BraVeBo may inspect the original document where required by law or by client, location or access requirements.
• For persons from outside the EU/EEA/Switzerland, appropriate valid evidence of residence and work rights may be required in advance, depending on personal status and the form in which the work will be performed.

9.3 Tax chain and hirer's liability

To limit risks relating to the intended working relationship and chain/hirer's liability, BraVeBo verifies the business bank details, consisting of a valid SEPA IBAN demonstrably associated with the undertaking or account holder, the VAT registration and, where relevant, tax-payment history. Where applicable, payment may be split through a G-account.

10. Subcontractors and additional persons

The deployment of third parties, assistants or secondary subcontractors by the partner is strictly prohibited unless BraVeBo has given explicit prior written permission. Every person to be deployed must separately complete the applicable screening process in rounds 2 and 3.

11. Onboarding, training and investment retention

11.1 Investment value

Where BraVeBo incurs costs for necessary onboarding, specific safety training, badges or specialist system instructions, such as logbook software, these costs are considered a substantial investment in the partner relationship.

11.2 Set-off and retention

BraVeBo is entitled to set off these incurred costs in full against the partner's next invoices unless explicitly agreed otherwise in writing.

11.3 Early termination by the partner

Where the cooperation ends early at the partner's initiative, all training and onboarding costs facilitated by BraVeBo that have not yet been fully set off become immediately due and payable in full.

• Contractual basis: General Purchasing Conditions of BraVeBo B.V. — Article 33 (Training costs and investment retention).

12. Applicable conditions

The General Purchasing Conditions of BraVeBo B.V., version v2.1 dated 06-02-2026, apply to any quotations, purchase orders, assignments and work. The partner's general terms and conditions are expressly rejected.

General Purchasing Conditions

13. Become a partner

Become a partner

Privacy Notice for Partner Applications